Redevelopment Project Co-ordinator

Kilmartin Museum
Posted

  • Contact: Jenny Pendreigh

Organisation Details

Kilmartin Museum inspires and educates people by interpreting, explaining and conserving the internationally important archaeological landscape, artefacts and natural heritage of Kilmartin Glen. 

Kilmartin Museum is run by Kilmartin Museum Company Ltd, a charitable company limited by guarantee (SC502086) and is a registered Scottish Charity (SC022744).   It is located in Mid Argyll, Scotland. 

Having achieved a Round 2 National Heritage Lottery Fund (NHLF) grant and secured other match funding, the Museum is progressing an ambitious c.£7m Redevelopment Project. 

Role

The Redevelopment Project Co-ordinator post has been created to be part of the Project Management Team to act as overall co-ordinator and main point of contact for all aspects of the Redevelopment Project delivery phase.   The Redevelopment Project Co-Ordinator will focus on programme progress management, communications, evaluation, reporting and stakeholder and grant funder relationship management and co-ordinating reporting within the project team.

The post holder will report to the Chair of the Board of Trustees and will line manage the Project Administrative Officer. 

The salary range is £28,000 to £32,000 per annum, dependent on skills and experience. 

Some weekend and evening work may be necesssary.  Annual leave entitlement is 30 days per annum pro rata.  The post may also be offered on a part-time (80%) basis.

The post is a full-time temporary position and will run to the end of the NHLF project term, currently mid-2022.  There will be a 3-month probationary period.  Break clauses may be recommended by major funders, which may need to be reflected when the employment contract is issued. 

Scope of Work

1. Redevelopment Project Co-ordination

  • Being part of the Project Management Team that ensures the successful overall completion of the delivery stage of the Redevelopment Project
  • Supporting the Trustee Board and Museum Director/Curator to successfully deliver the project
  • Take responsibility for the overall Project Programme including monitoring, reviewing and appropriate actions for any changes or slippages
  • Overall co-ordination of all work streams
  • Overseeing and co-ordinating the Project Risk Register
  • Dynamic risk assessment, management of risks and mitigation for post holder’s areas of responsibility
  • Working with the Operations and Trading Manager (who has overall responsibility for the decant plan delivery) to co-ordinate the Decant and Continued Operation Plan as necessary
  • Non-capital works project Health and Safety (as necessary)
  • Ensuring compliance with the Project Procurement Manual and funder procurement requirements
  • Working with the entire Project Team to develop the visitor experience to the highest level and so that it meets the cultural, heritage and business objectives set by the Museum Trustees and agreed by all the major funders.
     

2. Staff Management

  • Line management of the Redevelopment Project Administrative Officer.

 

3. Project Evaluation

  • Overall responsibility for Project Evaluation including working with a consultant to plan and execute a project evaluation strategy and action plan including final report to funders specifications
  • Procurement of Evaluation Consultants, including preparation of documentation for tender, tendering and letting of contracts as appropriate

 

4. Reporting and Liaison

  • Organisation of, and attendance at, monthly meetings and reporting to Trustees (via Redevelopment Sub-Group), or more frequently as necessary
  • Quarterly reporting to full board of Trustees
  • Principal point of contact for the non-capital or interpretive elements of the project, including for funders ‘Benefits Realisation Group’ including attending meetings and co-ordinating the preparation of progress reports for all other funders and external parties
  • Continue to develop relationships with funders, external stakeholders and the local community during the project Delivery Phase.
     

5. Grants and Funding  

  • In close liaison with the Finance Manager (who is responsible for financial claims), co-ordinate the management and reporting of grants
  • Relationship management of private individual donors
  • Work with the Project Team and Trustees to secure additional funding as necessary including event organisation and small scale funding applications.

Essential Requirements:

  • Demonstrable experience in a similar role
  • Demonstrable experience of high level administrative skills
  • Excellent organisational skills
  • Exceptional communication skills
  • Demonstrable co-ordination skills
  • Proven experience of working with external partners at all levels
  • Track record of project planning and programme management
  • Track record of delivering evaluation
  • High level of confidentiality and discretion
  • Excellent interpersonal skills, both verbal and written
  • Ability to work on their own initiative
  • Ability to solve problems and effect solutions
  • Ability to work under pressure and to deadlines
  • Familiarity with major funders’ grant processes
  • A sound understanding of the vision of Kilmartin Museum, the Redevelopment Project and our aspirations for the future, and how these can be delivered and developed in challenging economic circumstances
  • A valid driving licence.

Desirable Requirements:

  • Experience of working on EU-funded projects
  • Experience of working on projects funded by the National Heritage Lottery Fund
  • Experience or interest in the museum, heritage and cultural sector
  • Understanding and experience of working in a small, rural community
  • Experience of public procurement.

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