Administrative Assistant - MID03924

Midlothian Council

Posted

£22,504 to £23,499 per annum 4 Full Time Contact: Please see description Reference: MID03924

Job Description

Midlothian

An exciting opportunity has arisen for motivated and enthusiastic candidates for the provision of administrative and financial support to Directorate staff and Managers.

Based in Midlothian House as part of the Operational Support team within Business Services, you will manage a team of staff who provide support for a number of Council services including Housing, Environmental Health and Criminal Justice. 

Your duties will include:

Day to day supervision of a team including prioritisation and allocation of work, absence management and training and development.

Establishing and maintaining appropriate administrative and financial procedures; ensuring procedures are documented and fit for purpose.

Supporting the distribution and management of mobile phones across the Council.

Raising sales ledger invoices in respect of various Council services.

Education:

Essential:  Jobholders require a minimum of two SCE Higher Grades or equivalent and evidence of competency in literacy and numeracy such as a minimum of three Standard Grade level passes to include English and Mathematics. 

Experience:

Essential: Jobholders would be expected to have experience in working in a Local Government environment and have an understanding computer based financial management and reporting systems in use with Council services.  S/he must also have knowledge and demonstrable experience of using Microsoft Office packages.

Desirable: it would be desirable if jobholders had experience at involving the supervision and training of staff.

CLOSING DATE: Sunday 26 September 2021

INTERVIEW DATE: 14 October 2021

Requirements

Position Title: Administrative Assistant     
Position Number: RAE0203
Directorate: Place        
Location: Midlothian House                
Contract Status: Permanent     
Hours of Work: 36
Working Pattern: Monday – Friday       
Weeks per year: 52    

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on you working 36 hours over 52 weeks per year the minimum actual salary for this position is £22,504.19 per annum. 

Responsibilities

Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a basic/standard/enhanced disclosure check for all employees who can access official information. The fee for this PSN Disclosure check is £25 and the successful candidate will be required to re-pay to the Council the fee through payroll deduction.

The Individual

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to speak to a member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

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