ITAP AP PARTNER

Brewdog

Posted

Full Time Contact: James Watt Reference: 3451971

ABOUT US

BrewDog exists for one very simple reason.  To make other people as passionate about great craft beer as we are.  With 4 breweries globally, a network of over 100 bars worldwide, and a passionate team of 2,000 beery disciples, we’ve grown up since we came howling into life in 2007 in a garage in the windswept north east of Scotland.  Nowadays, we’re the UK’s biggest craft beer business and we’re on a mission to show that business can be a force for good.  We are the world’s first carbon negative beer business and are very proud to achieve certified B Corp status.  We’re focused on making sure that we, and future generations, have a plant to brew great beer on.

ABOUT THE ROLE

Upon joining our already super talented finance team, you will hold the following responsibilities:

Transaction Processing - Processing invoices and credit notes from suppliers, including:

  • matching to correct purchase orders and verifying against goods received notes
  • coding correctly (departments and cost codes) to support budgetary management and compliance with financial reporting requirements
  • securing approvals promptly for meeting established payment cycles
  • reducing processing exceptions by helping understanding of requirements and actively promoting a No PO No Pay basis with BrewDog colleagues and with suppliers

Queries - Investigating and resolving purchase-to-pay anomalies and supplier queries.  Identifying, actioning and escalating issues with suppliers or internal processes/compliance as appropriate.

Reconciliations & Payments - Supplier statement and Aged Creditor Ledger reconciliations, highlighting priority payment requirements as needed.

Supplier Management – proactively and positively managing suppliers, esp. critical suppliers.

Mailbox management - reviewing and actioning shared Accounts Payable mailboxes.

Business Support - providing Super User/Shared Services frontline support to business on queries relating to purchase-to-pay processes and tools.

Reporting – producing ad hoc reports as required (e.g. supplier spend).

Accounting & Audit Interfaces – supporting the accounting teams with month end close, reporting requirements and providing records/evidence for audit purposes as required.

Control & Compliance – ensuring vigilance and proactively driving compliance across purchase-to-pay processes including:

  • supporting colleagues and suppliers not interacting with systems correctly
  • VAT compliance
  • data integrity
  • maintaining historical records/documents

Clearing backlogs – investigating and resolving open transactions including invoices awaiting GRNs and purchase orders with open balances.

Other - working in accordance with all Accounts Payable and Purchase-to-Pay processes.  Fulfil other ad hoc tasks as reasonably required of the role.

ABOUT THE TEAM

The AP Team is part of our Integrated Treasury & Accounts Payable (ITAP) function and provides AP support and services for multiple business units within the BrewDog group.

ABOUT YOU

Skills and Qualifications

Essentials:  Substantial experience in Accounts Payable/Purchase-to-Pay processes and software and SAP/ERP software.  Advanced in MS Excel and highly competent in other Microsoft Office applications.  Solid understanding of book-keeping and VAT fundamentals, record keeping protocols and core accounting concepts/general ledger structures for cost coding.  Strong data entry, reconciliation, problem-solving, organisation and communication skills with excellent attention to detail.   Preferred:  Experience with SAP/SAP Business One.

Attitude

BrewDog is a fast paced, rapidly growing business with seriously fantastic, hard-working, reliable, passionate, innovative and team-spirited folks throughout our business.  We care deeply about our people and we value our supply chain.  Our Accounts Payable team are a core support and service function and it matters that we get it right for all those wonderful human beings who rely on us.

Our Treasury, Accounts Payable, Credit Cards & Expenses functions for multiple legal entities have recently been brought together under a single integrated team and it is certain that our organisational systems and structures will continue to evolve. 

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