ITAP CREDIT CARDS & EXPENSES ASSISTANT

Brewdog

Posted

Part Time Contact: James Watt Reference: 3451946

ABOUT US

BrewDog exists for one very simple reason.  To make other people as passionate about great craft beer as we are.  With 4 breweries globally, a network of over 100 bars worldwide, and a passionate team of 2,000 beery disciples, we’ve grown up since we came howling into life in 2007 in a garage in the windswept north east of Scotland.  Nowadays, we’re the UK’s biggest craft beer business and we’re on a mission to show that business can be a force for good.  We are the world’s first carbon negative beer business and are very proud to achieve certified B Corp status.  We’re focused on making sure that we, and future generations, have a plant to brew great beer on.

ABOUT THE ROLE

Responsibilities

Upon joining our already super talented finance team, you will undertake the following activities:

Transaction Processing – Processing Credit Cards and Expenses including:

  • Checking details are accurate and matching receipts for Expenses/ Credit Cards
  • Uploading and completing submissions for all business departments
  • coding correctly (departments and cost codes) to support budgetary management and compliance with financial reporting requirements
  • securing approvals promptly for meeting established payment cycles
  • Processing Payments

Queries - Investigating and resolving missing receipts, coding issues etc then Identifying, actioning and escalating issues within Teams for internal processes/compliance as appropriate

Mailbox management - reviewing and actioning shared Credit Card & Expenses mailboxes

Business Support - providing Super User/Shared Services frontline support to business on queries relating to Changes of details, New Users

Reporting – producing ad hoc reports as required

Accounting & Audit Interfaces – supporting the accounting teams with month end close, reporting requirements and providing records/evidence for audit purposes as required

Control & Compliance – ensuring vigilance and proactively driving compliance

  • supporting colleagues
  • VAT compliance
  • data integrity
  • maintaining historical records/documents

Other - supporting the wider ITAP team as required

Working Hours

This is a part time role of 20 hours per week.  For the first few weeks, it is essential that you are available to shadow the Credit Card & Expenses Supervisor for full days on Wednesdays and Thursdays for training and handover.  Thereafter, there is a degree of flexibility available but for operational reasons, our preference is for a regular pattern of fixed hours over 4-5 days (e.g. 9am-1pm for 5 days per week).

ABOUT THE TEAM

The AP Team is part of our Integrated Treasury & Accounts Payable (ITAP) function and provides AP support and services for multiple business units within the BrewDog group.

ABOUT YOU

Skills and Qualifications

Essentials:  Experience in accounts processes and SAP/ERP software.  Advanced in MS Excel and highly competent in other Microsoft Office applications.  Solid understanding of book-keeping and VAT fundamentals, record keeping protocols and core accounting concepts/general ledger structures for cost coding.  Strong data entry, reconciliation, organisation and communication skills with excellent attention to detail.    Preferred:  Experience with SAP/SAP Business One and DTW.

Attitude

BrewDog is a fast paced, rapidly growing business with seriously fantastic, hard-working, reliable, passionate, innovative and team-spirited folks throughout our business.  We care deeply about our people and we value our supply chain.  Our Credit Card & Expenses team are a core support and service function and it matters that we get it right for all those wonderful human beings who rely on us.

Our Treasury, Accounts Payable, Credit Cards & Expenses functions for multiple legal entities have recently been brought together under a single integrated team and it is certain that our organisational systems and structures will continue to evolve.

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