Business Assistant - 2 Posts, Colonsay Resource Centre, Perth

Perth & Kinross Council

Posted

£17,775 to £18,845 per annum Full Time Contact: Human Resources Reference: PKC07852

Job Description

Business Assistant, 2 Posts  - PKC07852
£17,775 - £18,845
Colonsay Resource Centre, Perth

We are seeking a dynamic Business Assistant with excellent communication skills to work as part of a small Business Support Team and to assist in the provision of support for over 50 professional social work staff based in Colonsay Resource Centre.

This location provides a wide range of services to children, young people and families and is a very demanding environment.  You will come into contact with a variety of people, including correspondence, information etc, which you must be able to deal with sensitively and confidentially.

This is an exciting opportunity to gain a wide range of administrative skills, for example, managing room bookings, inputting data onto different electronic systems and using Microsoft Office packages extensively.  There is also an opportunity to learn about financial transactions (from placing orders on our ordering system to issuing funds to social workers etc). 

Practical skills required for this post include:

  • Customer Service (meeting and greeting people at reception who are either visiting or attending meetings; dealing with room bookings and housekeeping arrangements)
  • Word processing
  • Excel spreadsheet work
  • Inputting data onto social work practitioner system (training will be provided)
  • Formatting reports
  • Finance work e.g. petty cash handling, placing orders
  • Processing property requests.

The Individual

The nature of the service is very reactive and it is essential for the successful post-holders to have excellent organisational skills and the ability to re-prioritise tasks.

You must be able to communicate effectively verbally and in writing whilst being sensitive and respectful of circumstances.  Maintaining confidentiality is important in light of the content of information you will be dealing with.

You should have an excellent knowledge of Microsoft Office, particularly Outlook and Word and have the ability to work under pressure and to tight timescales. 

We are looking for someone who is flexible and adaptable as you will likely hop from one task to another depending on the levels of priority.

If you would like any more information regarding this vacancy, please contact Susan Martin, Business & Management Officer on 01738 476335.

When completing your application for this post, please ensure that you provide contact details (including e-mail addresses) for two referees. One should be your current or most recent employer.

Please APPLY ONLINE.  Facilities are available at all public libraries in Perth and Kinross.  If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

As part of our safer recruitment measures, Perth & Kinross Council carries out rigorous checks on the right to work in the UK, qualifications, employment history, including references, and fitness to undertake the post.

A healthy work life balance is important to Perth & Kinross Council and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.

Some jobs may have been traditionally carried out predominately by one gender, but we would encourage you to apply if you meet the requirements, irrespective of your gender. 

Perth & Kinross Council welcomes applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

Find out more about working for Perth & Kinross Council and living in one of the most scenic areas of Scotland here.

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