Personal Assistant to Divisional Finance Director

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End Date Tuesday 21 November 2023 Salary Range £37,548 - £41,720 We support agile working – click here for more information on agile working options. Agile Working Options Hybrid Working Job Description Summary . Job...

End Date

Tuesday 21 November 2023

Salary Range

£37,548 - £41,720

We support agile working – click here for more information on agile working options.

Agile Working Options

Hybrid Working

Job Description Summary


Job Description

JOB TITLE: Personal Assistant to Divisional Finance Director

SALARY: £37,548 - £41,720

LOCATION: Edinburgh

HOURS: Full time

WORKING PATTERN: Hybrid, 40% (or two days) in an office site

About this opportunity:

An exciting opportunity has arisen to join us in the Group Finance Support and Finance Data & Analytics team (GFS & FDAO), a key function within the Finance community of LBG with c. 550 colleagues, as the Personal Assistant (PA) to the Divisional Finance Director (DFD).

You’ll be the first point of contact for the team, providing secretarial and administrative support across varied tasks, whilst developing and maintaining strong relationships. This role involves a high level of prioritisation, diary, and inbox management, as well as collaborating across a wide network. You’ll need to work with a range of senior stakeholders, both internal and external.

It is a fast-paced work environment, and you should be highly motivated and work well under pressure. We are committed to embracing a hybrid way of working, with at least 2-3 days in the office at our Edinburgh Hub.

There may also on occasion be some travel involved.

What you'll be doing:

  • Sophisticated diary management of a demanding and fast-paced calendar. Coordinate meetings and events to achieve optimum time efficiency, as well as producing comprehensive information including agendas and briefing notes.

  • Effective and proactive management of the Executive’s inbox, reviewing incoming emails and flagging urgent items as appropriate.

  • Work closely with the team, always aligning to the priorities of the Executive.

  • Arrange travel requirements, adhering to the travel policy and budget.

  • Carry out a wide range of activities including team changes on Workday, expenses, invoices, electronic filing, resolving IT issues.

  • Ensure day to day management, including record keeping, is kept to a high standard and is in line with the Executive Handbook, Group Policies, and standards.

  • Accomplish work objectives by determining own work schedule and assigning short term tasks to others if necessary.

  • Identify, monitor, and mitigate risks, calling out where appropriate.

  • Use own initiative and judgement from knowledge of key issues as to what action needs to be taken and when more complex issues require escalation.

About us:

We’re on an exciting journey to transform our Group and the way we’re shaping finance for good. We’re focusing on the future, investing in our technologies, workplaces, and colleagues to make our Group a great place for everyone. Including you.

What you’ll need:

  • A highly qualified PA who is passionate about what they do.

  • You’ll have strong written and oral communication skills and are a confident user of the Microsoft Office suite, particularly Outlook.

  • Excellent organisational skills with the ability to plan in advance and be proactive.

  • A keen eye for detail and be capable of reacting quickly to both internal and external business needs.

  • You are flexible, collaborative, resilient and have a can-do demeanour.

About working for us:

Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms.

We want our people to feel that they belong and can be their best, regardless of background, identity or culture.

We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative.

And it’s why we especially welcome applications from under-represented groups.

We’re disability confident. So, if you’d like reasonable adjustments to be made to our recruitment processes, just let us know.

We also offer a wide-ranging benefits package, which includes:

  • A generous pension contribution of up to 15%

  • An annual bonus award, subject to Group performance

  • Share schemes including free shares

  • Benefits you can adapt to your lifestyle, such as discounted shopping

  • 24 days’ holiday, with bank holidays on top

  • A range of well-being initiatives and generous parental leave policies

Want to do amazing work, that’s interesting and makes a difference to millions of people? Join our journey.

    At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop.

    We keep your data safe. So, we'll only ever ask you to provide confidential or sensitive information once you have formally been invited along to an interview or accepted a verbal offer to join us which is when we run our background checks.  We'll always explain what we need and why, with any request coming from a trusted Lloyds Banking Group person. 

    We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve. Together we’re building a truly inclusive workplace where all of our colleagues have the opportunity to make a real difference.