Employee Resourcing Co-ordinator

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Scope / Purpose of Role: This role works closely with the Production and HR teams to administer absence processes and provide data and narrative to allow senior managers to undertake planning activities. The successful candidate...

Scope / Purpose of Role: This role works closely with the Production and HR teams to administer absence processes and provide data and narrative to allow senior managers to undertake planning activities. The successful candidate must be comfortable dealing with a variety of stakeholders at different levels of the business, be good with data and enjoy working at pace.

Key Stakeholders: Manufacturing Managers, Planners and HR Team          

Line Manager:  Factory Manager

Key Result Areas:

  • Responsible for correct absence records in the time and attendance system:
    • Produce reports for line managers and enter absence into Time and Attendance system
    • Prepare reports for absence meetings
    • Keep HR/Manufacturing Managers and Factory Manager up to date and attend daily meeting, ensuring trackers are maintained
    • Progressing with any further actions required
    • Ensure end of month closure is completed in time and attendance system to ensure employee correct payment of absence by payroll
    • Complete absence certification checks and issue SSP1 in time for payroll cut-off
    • Responsible for highlighting end of month closure date and highlighting to managers any employees at risk of non pa
  • Provide admin support for interviews and investigations, as and when required
  • Identify AWOL absence and report to HR
  • Daily / Weekly / Monthly absence and holiday graphs for review:
    • Percentage by department
    • Who is off for what reason
    • Arrange Weekly meetings to discuss
  • Daily / Weekly / Monthly leavers graphs for review:
    • Percentage by department
  • Arrange Weekly meetings to discuss

Key Performance Indicators:

  • Delivery of KPI and trend data
  • Payroll absence/sickness payments correct each month

Qualifications, Skills and Experience:

Skills:

  • Proficient in the use of MS Office Suite (mail merge, graphs, pivot tables, v-look ups)
  • Ability to design and narrate data
  • Ability to understand people data sets (e.g. shift patterns, FTE, absence entitlements)
  • Computer literacy essential
  • Fast and accurate when typing or entering data with meticulous attention to detail
  • Keen to develop in role and supportive of process improving and new ways of working
  • Ability to maintain confidence
  • Ability to juggle multiple responsibilities simultaneously
  • Team player

Experience:

  • Administration experience in a busy role

 

Please note, we retain the right to close this vacancy or keep it open subject to volume and quality of applications.  We would, therefore, encourage candidates to submit an application as soon as possible.

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