Clerical Assistant / WPO

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Job Description To provide a secretarial, clerical and word processing service for specific sections within Economic Growth and Development, these sections being Building Standards, Development Management, Environmental Health, Strategic Planning and Delivery, Economic Growth and...

Job Description

To provide a secretarial, clerical and word processing service for specific sections within Economic Growth and Development, these sections being Building Standards, Development Management, Environmental Health, Strategic Planning and Delivery, Economic Growth and Regeneration and Trading Standards. This post will particularly provide support to Environmental Health, Strategic Planning and Delivery, Trading Standards and Economic Growth and Regeneration.

Requirements

Provide clerical support services to specific sections within Economic Growth and Development.

Provide a word processing and typing service to specific sections within Economic Growth and Development.

Organise incoming and outgoing mail for specific sections within Economic Growth and Development.

Provide a reception service for specific sections within Economic Growth and Development.

Maintain a comprehensive filing system for specific sections within Economic Growth and Development.

Provide cover for the other Clerical Assistants/WPOs within Economic Growth and Development.

Provide a secretarial support service to specific sections within Economic Growth and Development.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent) *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an open plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

 

Closing Date: 12 April 2024

Starting Salary: £23,732.15

£12.59 per hour

36.25 hours per week

For further information contact: Joanne Chisholm, Email: Joanne.Chisholm@moray.gov.uk