Administrative Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able...

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An exciting opportunity has arisen for an individual to join the Tayside Nutrition and Dietetic Service. The post holder will support the Tayside Acute In-patient Services by providing organisational and administrative support to ensure the efficient operational functioning of the acute teams.


Duties are diverse in range and include management and maintenance of in-patient referrals and ward contacts, clinic appointment organisation, supporting and facilitating administrative processes, as well as typing of clinical reports and correspondence. It is essential you possess excellent communication and organisational skills and the ability to work as part of a team are essential for this position. 


You must have a formal Secretarial/Administrative qualification or equivalent Clerical and Administrative experience and be proficient in the use of Microsoft Office Word and Excel along with excellent keyboard skills and experience in audio typing. Additional knowledge of NHS appointment booking system and in-patient recording systems would be desirable.


Confidentiality will be expected within all aspects of the role.


You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.



Informal enquiries to: Pauline Watson, Administrative Team Lead

email - Pauline.watson2@nhs.scot or telephone - 07929778657


Hours of work are:  31.6 hours per week worked over Monday - Friday


Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.


NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns please contact the Recruiting Board.


ADDITIONAL INFORMATION FOR CANDIDATES

  • You should apply for this post by completing the application process on Jobtrain.
  • DO NOT upload a CV as this will not be used for shortlisting purposes.
  • Posts close at midnight on the indicated date.
  • For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
  • To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
  • If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will neeed to enable you to attend the interview.
  • Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
  • Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
  • Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
  • We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
  • Once you have submitted your application form you will be unable to make any amendments
  • Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside



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