Administration & Finance Manager

Highland Cinema is looking for an experienced Administration & Finance Manager to join as one of our key Senior Managers and be involved in many aspects of day-to-day office management and the running of the cinema and café bar operations. The position offers excellent rates of pay and incentives. 40 hours a week, permanent/year round position.

Overview

Highland Cinema is looking for an experienced, capable and enthusiastic Administration & Finance Manager to join as one of our key Senior Managers. In this exciting role, you will work closely with the existing Senior Management Team and Duty Managers to help maintain, shape and improve all aspects of our operation. The successful candidate will be involved in many aspects of day-to-day office management and the running of the cinema and café bar operations. The position offers excellent rates of pay and incentives.

Duties and responsibilities

  • To support the General Manager and their Deputies at a senior level.
  • To handle all day-to-day aspects of finances and bookkeeping for Highland Cinema.
  • To compile and pay purchase invoices on a weekly basis.
  • To deal with company mail and emails on a daily basis.
  • To issue sales invoices and chase late payments for events and private bookings.
  • To coordinate all cash handling and maintain records in an accurate manner.
  • To reconcile all credit card transactions and other receipts.
  • To complete daily, weekly and monthly sales and cash reports for Management.
  • To complete the quarterly VAT submissions.
  • To submit and pay PAYE via Government Gateway.
  • To compile and maintain staff records and hours/holiday periods/sickness for the Payroll procedure.
  • To account for and operate as the ‘Tronc Master’ for the tips for the staff in a timely manner, as agreed with the General Manager.
  • To schedule and minute managerial meetings as required and issue the minutes, also at this time to produce a brief all staff email with relevant information to keep them informed.
  • To deputise for the General Manager in their absence.
  • To assist the General Manager with any HR issues arising and issue HR documents.
  • To maintain and update two Point of Sale database systems.

Essential experience and competencies

  • Experience of bookkeeping software. Currently we use Xero and Google Workspace.
  • Experience working in a financial role, with budgetary and negotiation skills.
  • Must be detail orientated with strong organisational skills.
  • Able to ensure that in all matters the Highland Cinema is represented professionally and positively.
  • Experience of working in a collaborative team.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure to time scales and targets.
  • Self-motivated, able to work autonomously, use own initiative and engage and assist the team in a variety of diverse activities.
  • Ability to develop and maintain good working relationships with staff, suppliers and customers.
  • A good working knowledge of equal opportunities, and an understanding 
of diversity in the workplace.
  • Willing to undertake further training where required.

Full details

The full details of this position can be found at www.highlandcinema.co.uk/careers

Closing date and interviews

Interviews will be held quickly from 14th October. The successful candidate will shadow the existing Administration & Finance Manager during their notice period, to gain valuable insight and on-the-job training in preparation for the role.

How to apply

Please submit your CV plus a short covering letter describing why you would like to work with the Highland Cinema and what you think you can bring to the role, to gm@highlandcinema.co.uk

Applicants can find out more about Highland Cinema at www.highlandcinema.co.uk

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