Facilities Administrator

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What you’ll do: As Facilities Administrator, you will assist the Contract Manager with the delivery of the Client Contract responsibilities. Your key duties will include; Raise, track, and manage purchase orders for reactive and planned...

What you’ll do:

As Facilities Administrator, you will assist the Contract Manager with the delivery of the Client Contract responsibilities. Your key duties will include; 

  • Raise, track, and manage purchase orders for reactive and planned maintenance.
  • Work closely with engineers, subcontractors, and suppliers to ensure timely service delivery.
  • Maintain asset registers and ensure compliance with planned preventative maintenance (PPM) schedules.
  • Ensure contractor compliance with health & safety requirements.
  • Support site audits and inspections, ensuring adherence to statutory and contractual obligations.
  • Monitor and update maintenance records in the CAFM system.
  • Process and reconcile invoices, ensuring accuracy and cost efficiency.
  • Request quotations, raise purchase orders, and manage supplier accounts.
  • Compile and produce monthly, quarterly, and annual FM reports, ensuring accuracy and attention to detail.
  • Process timesheets and assist with payroll-related tasks.
  • Manage and respond to queries in generic FM inboxes, ensuring clear and professional communication.

What you’ll need:

To be successful in your application, you will have similar previous experience in an administrative role including the delivery of excellent customer care, preferably obtained within a Facilities Management role. You will be a confident communicator with an excellent level of computer literacy. You will be able to prioritise your work in an effective way to adapt to changing requirements. 

 

A valid UK driving licence is required. 

 

The successful applicant will be required to submit to Enhanced DBS with child barred list screening before starting in the job. 

 

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.

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