Office Services & Finance Administrator

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The MacDougall of Dunollie Preservation Trust is seeking a confident and highly organised Office Services and Finance Administrator to join our dedicated team at Dunollie Museum, Castle and Grounds.

Office Services and Financial Administrator

Appointment: Permanent 

Hours: 30 hrs/week (mid March-mid October), 21 hrs/week (mid October-mid March) 

Salary: £15.43 per hour

This is a rare opportunity to play a key role within a small, passionate team working at the historic MacDougall Clan seat on Scotland’s stunning West Coast.

Main Responsibilities:

  • Serve as the first point of contact for routine enquiries.
  • Carry out day-to-day administration and bookkeeping using Sage 50 Accounts, including quarterly VAT returns.
  • Manage financial input and tracking for all externally funded grant projects.
  • Oversee The Draper’s Shop (Dunollie’s Gift Shop), including retail ordering and stock management.
  • Manage contracts and ensure compliance with health and safety and charity regulations.
  • Provide accurate financial reporting and administrative support across all areas of our operations.​
  • If you are proactive, detail-oriented, and would enjoy working in a close-knit heritage environment, we would love to hear from you.

For the full job description and person specification, please visit our website: https://www.dunollie.org.uk/work-with-us

Requirements

Education/ Experience:-

  • Educated to SCQF Level 6 or above or equivalent experience in an administration finance support role.
  • Competent with Microsoft Office (especially Excel and Outlook) and/or cloud-based office tools.
  • Experience with accounting software packages – Sage / Xero 
  • ·Knowledge of ticketing and purchasing software
  • Desirable – Bookkeeping Qualification e.g. AAT , ACCA, ICAS etc.

Personal Specification:-

  • Proven experience in finance and administration roles.
  • Understanding of accounting principles and financial processes.
  • Proficiency in Sage software (preferred) or other bookkeeping software. 
  • Proficiency with Microsoft 365.
  • Excellent communication, organisational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication both verbal and written and interpersonal abilities.
  • Confidence in liaising with external contractors; service providers.
  • Ability to work independently and collaboratively as part of a small team.

How to Apply:  

Please submit a CV and Covering Letter to emma@dunollie.org 

For an informal discussion about the opportunity, please contact Emma Sutcliffe (Site and Heritage Manager) on 01631 570550 or email emma@dunollie.org.

Application Closing Date: Sunday 9th November

Interview Date: Thursday 20th November

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