Senior co-ordinator

Online interview Immediate start Popular

The Senior Coordinator provides comprehensive operational and administrative support to the Charity Director. The role is central to ensuring the smooth day-to-day running of the organisation, supporting long-term projects, maintaining compliance and delivering operational reporting.

Reports to: Charity Director 
Location: On site – Kilchoan Estate
Contract Type: Full-time – 40hrs 

Salary: Negotiable

The Kilchoan Estate is a cultural and educational enterprise in restoration, preservation and sustainability. Across 1500 acres we are restoring habitats, creating gardens and caring for historic breed livestock. We are looking for enthusiastic applicants to join our team as a co-ordinator.

Situated on the north shores of Loch Melfort, the estate rises from sea-level to 270m. There are a range of distinct habitats including grasslands, peatlands, semi-natural ancient woodland, newly planted native woodland and exotic forestry plantations. We also run several marine projects including a native oyster restoration project and a kelp farm.

Key Responsibilities

1. Operational and Administrative Support

  • Provide day-to-day administrative support to team heads.
  • Support the wider team by resolving general administrative and basic IT issues as they arise
  • Create and maintain document templates to support departmental administrative tasks
  • Coordinate leave planners and maintain up-to-date staff records
  • Coordinate petty cash accounts

2. Reporting & Governance

  • Prepare and assist team heads with monthly, quarterly and annual reports for Executive and Trustee meetings
  • Undertake confidential reporting where necessary

3. Health & Safety & Compliance

  • Assist with the preparation, updating and maintenance of health and safety audits, risk assessments and logbooks
  • Liaise with team heads, Health & Safety providers and external contractors to ensure risk assessments, audit reports are current and contracted suppliers liability and RAMS documentation is up to date
  • Ensure compliance with organisational policies and statutory requirements

4. HR & Staff Administration

  • Support HR administration, including maintaining staff records (timesheets, scheme records, company benefits, work experience contracts)
  • Work closely with the Charity Director on incoming grant applications, staff documentation and compliance records.

Skills & Experience (Desirable)

  • Proven experience in an administrative or coordinator role
  • Strong organisational and time management skills
  • Confident in report writing and minute taking
  • Understanding of Health & Safety and compliance processes
  • High level of discretion and ability to handle confidential information
  • Strong IT skills (Microsoft Office / Outlook / Teams)
  • Ability to work independently and manage competing priorities

Personal Attributes

  • Highly organised and detail-oriented
  • Proactive and solution-focused
  • Strong communication and interpersonal skills
  • Flexible and adaptable to changing priorities
  • Reliable and trustworthy

We encourage applicants who do not meet every area of essential criteria to apply, your transferrable skills may still make you the best candidate! 

We provide both formal and informal training opportunities, with continuous personal and professional development supported. Additionally, there are opportunities to visit and collaborate with external organisations on a variety of projects. We also offer the following:

  • ·       Competitive salary
  • ·       Clear opportunities for career progression
  • ·       Enhanced employer pension contributions
  • ·       Long service awards
  • ·       Phone purchasing scheme
  • ·       Health and wellbeing support service
  • ·       Life assurance policy
  • ·       34 holidays

For more information or to apply please email marnik@kilchoanestate.co.uk with a cover letter and CV.

https://kilchoanmelforttrust.org/

Requirements

The right to live and work in the UK.

Valid UK driving license.

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