Finance Administrator

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You will be located in Benbecula and will be part of a team of 6 which provides financial accounting services to the organisation. ...

Position overview

 

You will be located in Benbecula and will be part of a team of 6 which provides financial accounting services to the organisation.

 You will be responsible for processing financial transactions and maintaining accounting records on behalf of HIE.  This will include taking the lead with the checking and processing of client claim submissions. You will also assist with the booking of travel and accommodation for HIE staff.

 

A key part of this role will be to bring fresh thinking to HIE’s work in this field and make a positive contribution to HIE’s continuous development as a progressive organisation where staff are empowered to use their full potential to benefit Scotland’s economy.   This is in line with our people values.

 

Key responsibilities of the role

 

·       To process and check invoices

·       Setup and maintain records within finance system

·       Review and process requests for travel and accommodation, including liaising with booking agents

·       Reconciliation of HIE travel cards ensuring an adequate audit trail is maintained

·       To update financial accounting records

·       Comply with agreed processing timetables and maintain service levels to clients

·       Comply with control procedures, Government Accounting, and other guidelines

·       Respond to all requests for financial information timeously

·       Maintain clear records and filing for audit including the maintenance of electronic retrieval systems

·       Delivery of wider finance functions and providing support to the wider organisation to respond to external Audit and FOI requests

·       Undertake adequate training and learning in line with HIE’s staff performance and development policy

·       Promote a climate of collaboration, and innovation

 

·       Ensure appropriate compliance with all aspects of HIE governance, including risk management and HIE audit and compliance requirements

 

·       Ensure optimum use of internal management systems

·     Take responsibility for own learning and development, keep continuous professional development (CPD) records up to date

·       Any other duties as required by management within the role

  

Key corporate responsibilities 

 §  Promote a climate of accountability, openness, collaboration and innovation.

§  Ensure compliance with all aspects of HIE governance, including risk management, handling conflicts of interest, and ensuring HIE’s audit and compliance requirement are met.

§  Ensure optimum use of internal management system

§  Take responsibility for own learning and development, keep continuous professional development (CPD) records up to date.

 For developmental or operational reasons this role may occasionally contain some elements of work that are either more or less demanding than described above.

Requirements

In order to be able to carry out the duties of this post effectively, candidates will be able to provide evidence of the following.

Essential Competencies and Attributes

·       Relevant qualifications or equivalent skills and work experience at SCQF Level 5 (e.g. National 5).

·       Proven experience and ability to manage a wide range of administrative tasks including invoice processing, financial record-keeping, processing requests for travel and accommodation, document management and diary coordination preferably within the public sector and experience of working in an environment with high standards of governance and accountability.

·       Familiarity with office systems—including MS Word, Excel, Outlook, finance systems, and electronic file management—and a willingness to become proficient on internal systems and processes.

·       Proven ability to deliver responsive and proactive customer service, supported by excellent interpersonal and communication skills (oral and written).

·       Strong organisational skills with the ability to multi-task and prioritise effectively.

·       Proven ability to work independently with discretion, while also contributing effectively as part of a team.

·       Calm under pressure - The role involves managing multiple priorities, supporting client-facing staff, and handling financial and administrative responsibilities. Remaining composed and solution-focused during busy or challenging periods and approaching tasks with a collected attitude is essential.

·       Willingness to learn - HIE values continuous development. A proactive attitude toward learning new systems, processes, and policies is important for success and growth in the role.

·       Cultural fit with HIE: The organisation emphasises values such as collaboration, innovation and customer focus. A strong candidate will:

·       Have knowledge/interest in economic and community development.

·       Have an understanding of the Highlands and Islands economy

·       Embrace teamwork and knowledge sharing, while demonstrating resilience and contributing to a stable and supportive team environment.

·       Communicate clearly and respectfully.

·       Access to transport or alternative means of travel.

·       Willingness and ability to travel for training or meetings, particularly to Inverness and other regional locations.

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