Finance & Clerical Administrator (Closing Date 21st October 2016)


This vacancy is no longer advertised

To support the Young Carers Manager:

Assist with the arrangements for young carer’s respite outings, including finance, preparation and collation of consent forms and booking activities.

Assist with the updating of staff and volunteer records including holiday leave, sickness, absence and time sheets.

Assist with the updating of policies, procedures and similar documents in the light of new legislation/guidelines.


Monitor income and expenditure against funding streams and assist in the submission of reports and claims to appropriate funding bodies.

Assist with the preparation of the annual budgets and funding strategy.

Monitor income and expenditure against budgets. 

Prepare end of year accounts for independent inspection. 

Record and pay invoices and manage petty cash systems.

To undertake and maintain the organisation’s payroll system, including monthly salary payments to staff, volunteer expenses and payment of PAYE.

To prepare and submit all necessary information to the Inland Revenue relating to the employment of staff (eg P45s and P11s) ensuring all documentation is prepared and maintained for the online submission of the employer’s annual return.


Provide reception duties and welcome visitors

Maintain filing systems, inventory of equipment and organisational diary.

Administer photocopying, printing and email functions.

Minute committee and other relevant meetings and maintain Committee, Staff and Volunteer Handbooks

Assist in the monitoring and ordering of stationery, domestic supplies and resources.

To carry out duties in accordance with the Skye and Lochalsh Community Care Forum SCIO Policies adopting safe working practices.

To take responsibility for personal and professional development by participating in training opportunities, staff meetings, support, supervision and appraisals as agreed with the management committee.

To undertake any other duties, commensurate with the post, as required by the Skye and Lochalsh Community Care Forum SCIO.





Education to a minimum of credit level in standard grade English or equivalent qualification/experience


Education to a minimum of credit level in standard grade Maths or equivalent qualification/experience


Qualifications or vocational training/experience in computer skills, word processing, spreadsheets, databases and electronic communications

Experience and Knowledge


Experience of record keeping, minute taking and operating filing systems

Experience in monitoring income and expenditure for different funding streams and operating petty cash systems

Experience of processing payroll, including salary payments and PAYE

Good level of computer literacy and use of internet/media

Experience of working with committees and/or voluntary organisations.

Abilities and Skills


Good communication skills, including telephone answering, reception duties etc.

Attention to detail and ability to organise own work schedule

Understanding the importance of confidentiality and management of information.

Ability to arrange meetings - including organising venues, notification to members and minute taking.

Ability to take responsibility for professional development e.g. training.


Personal Qualities


Conscientious, honest and reliable.

Able to work on own initiative as well as part of a team

Ability to manage time and prioritise work

Proven ability to communicate and work with a diverse range of people


Personal Circumstances


Must be able to meet any legal requirements and the SLCCF policies and procedures relating to work with children and vulnerable adults.

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