Head of Fleet and Buildings

Forestry Commission
Posted

This vacancy is no longer advertised
Background Information

Forest Enterprise Scotland (FES) is an agency of the Forestry Commission, managing the National Forest Estate on behalf of Scottish Ministers. The Estate extends to 630,000ha, some 9% of Scotland's land area and is managed by a team of some 800 staff distributed across Scotland and delivering a diverse range of business activities including sustainable land and forestry management, timber harvesting and sales, recreation and community partnerships, renewable energy and agriculture. FES provides services for millions of visitors and does business with customers across a range of activities.

Business Services is a newly established function within Forest Enterprise Scotland (FES) providing all of the core business systems and process including finance, procurement, digital and IT services and fleet and buildings management. The head of fleet and buildings will lead a team of 38 and the budgets and resources that are associated with the current mechanical engineering and buildings and capital works teams.


Purpose of the Job

To lead and manage the buildings and capital works and mechanical engineering teams and the services they provide. To develop a first rate customer service ethos. Using existing or by introducing new systems, provide high quality management information to inform tactical business and strategic investment decisions, and challenge the business to make savings, efficiencies and improvements. Produce annual and strategic, sustainable business plans including national co-ordination of business requirements for buildings and vehicles. Manage the budgets and capital resource allocated by undertaking routine financial monitoring reporting and managing variances. Ensure the development and maintenance of KPIs for the built estate and vehicles that demonstrate efficient, effective and economic provision of the service. Review how we capture costs, the detail versus the utility and cost of collection, ensure they are transparent to all customers and have minimal transaction costs in charging back to the business. Ensure our vehicle and buildings are managed in a tax efficient way. Actively promote and monitor positive health and safety culture. Ensure transition of residual services currently provided for England and Wales. To explore and encourage partnership working with other Scottish Government ENFOR/RAFE partners. Lead the business sustainability needs for all of FES.


Key Work Areas

Leadership, people management and safety

' Implement good staff management practices, promoting learning and development within the team and encourage a diverse workforce;

' Provide strategic leadership of the function, directly reporting to Head of Business Services and the FES Management Board as required;

' Ensure the team has the business knowledge expertise sufficient for FES to remain compliant with governing legislation;

'Encourage and support continuous improvement of health, safety and welfare practice.

Plan, manage and monitor resources and budgets

'Oversee and take responsibility for all business planning and monitoring and the allocation of capital to and between fleet and buildings;

'Lead the FES national business requirements process for fleet and buildings, review charging and cost recovery processes that are transparent and minimise transaction costs;

'Focus on economic business efficiencies that reduce cost of travel and maximise building utilisation, rationalising where appropriate;

'Ensure FES is as tax and VAT efficient as possible in fulfilling business requirements in terms of buildings and vehicles and their use.

Service Development and business sustainability

'Ensure the development and delivery against key performance indicators for the service;

'Take the lead role in FES on business sustainability processes, reporting and improvement;

'Develop and embed a customer service ethos approach to working with the rest of the business;

'Provide services to other parts of Forestry Commission Scotland and develop the relationship and service working with other parts of Scottish Government, particularly within the Forestry and Environment Directorate and Property teams;

'Review and propose revisions to travel policies and costs, and ensure all guidance and policies are kept up to date.


Person Specification

Experience and Professional/Technical Expertise

Essential

A working knowledge and involvement in service delivery;

Experience of managing large revenue and capital budgets, and use of financial systems budget planning and control;

Experience of managing a large team on multiple site;

Program and project management experience.

Desirable

A current understanding of building and facilities management and/or vehicle fleet management;

Knowledge of fleet and/or buildings management software;

Knowledge of purpose built forestry related machine fleet management;

Relevant professional Qualifications in building management surveying and/or mechanical engineering;

Competent user of Microsoft applications such as Word, Excel, PowerPoint and Outlook.


Core Competencies

Making Effective Decisions

Push decision making to the right level within your teams, not allow unnecessary bureaucracy and structure to suppress innovation and delivery;

Make difficult decisions by pragmatically weighing the complexities involved against the need to act.

Leading and Communicating

Stand by, promote or defend your and team's actions and decisions where needed;

Confidently engage with stakeholders and colleagues at all levels to generate commitment to goals;

Be open and inviting of the views of others and respond despite pressure to ignore, revert or concede.

Delivering Value for Money

Understand impacts of financial position in your area and that of the organisation and use insight to curtail or support business and investment activities;

Balance policy aspiration and delivery, outline risk and benefits of different options to achieve value for money ensuring all submissions contain appropriate financial information;

Work with financial processes and tools to evaluate options and ensure financial and management information are accurately reflected in business plans.

Managing a Quality Service

Exemplify positive customer service behaviours and promote a culture focused on ensuring customer needs are met;

Make clear, pragmatic and manageable plans for service delivery including health and safety using programme and project management disciplines;

Ensure the service offer thoroughly considers customers' needs and a broad range of available methods to meet this, including new technology where relevant.

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