Administrative Officer - MR+R&E

Forestry Commission
Posted

This vacancy is no longer advertised
This vacancy is open at Stage 4 - External Recruitment.

Background Information

Forest Enterprise England is an agency of the Forestry Commission and manages the public forest estate and the Forestry Commission's commercial activities in England. The public forest estate is the largest single landholding in the country comprising over 1,500 separate properties including a wide range of forested and open land, housing, commercial property and a variety recreation/leisure businesses.

The Forest Enterprise England Marketing team is a mixed disciplinary team of 20 people responsible for all aspects of marketing the public forest estate in England; developing membership and supporter packages; corporate strategy; and internal and external communications.

Purpose

To provide administrative support to the Media Relations + Relationships & Engagement Teams to ensure that the work of the public forest estate is widely promoted and understood as part of a wider marketing and engagement strategy, increasing support for the PFE and sales of our products and services.

Key Work Areas

Use efinancials finance system to raise Purchase Orders, GRNs, sales invoicing requests, obtaining accounting actions from colleagues (with delegated authority) and recording expenditure on budget sheets.

Provide day to day administration support to the Teams including phone and email enquiries, management of filing systems and keeping internal communications distribution lists up to date.

Co-ordinate meetings and share information across the national and district marketing and communications teams to help increase awareness of good practices.

Gather content for relevant activities including text, photographs, video; issue news release numbers and post and distribute approved content.

Gather evidence and feedback on relevant activities for evaluating inputs, outputs and outtakes.

Maintain an annual events/media planner for Forest Enterprise England.

Update the stakeholder database contacts and insight, monitoring and updating the stakeholder/customer information by monitoring web and press and information from colleagues.

EXPERIENCE

Essential

Demonstrable experience of working in a multifunctional team distributed across a number of offices.
Experience of finance systems including purchase orders and bill payments.
Experience of planning and organising events and meetings.

Desirable

Experience of working within a marketing or communications team
Experience of intranet or internet publishing


Professional & Technical Expertise Competency

Essential

Highly proficient keyboard skills and knowledge of IT, including high competency in Microsoft office applications including excel spreadsheets and finance systems
Good interpersonal skills able to use a range media to communicate including face to face, telephone and email
Demonstrable skills in organising and prioritising tasks to deliver team objectives

Desirable
Academic or professional qualification in marketing, communications or a related area of work.

Competencies

Changing and Improving

Review working practices and come up with ideas to improve the way things are done.
Learn new procedures, seek to exploit new technologies and help colleagues to do the same.

Leading and Communicating

Put forward your views in a clear and constructive manner, choosing an appropriate communication method, e.g. email / telephone / face to face.
Write clearly in plain simple language and check work for spelling and grammar, learning from previous inaccuracies.

Collaborating and Partnering

Proactively contribute to the work of the whole team.
Get to know fellow team members/colleagues and understand their viewpoints and preferences.
Be open to taking on different roles.

Delivering Value for Money

Keep track of spend and make sure work is approved and signed off as necessary.
Maintain recognised financial procedures and practises.

Managing a Quality Service

Communicate in a way that meets and anticipates the customer's requirements and gives a favourable impression of the Civil Service.
Take ownership of issues, focus on providing the right solution and keep customers and delivery partners up to date with progress.

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