Care Lochaber - Part-time Finance Administrator and Car Scheme Assistant

Care Lochaber

This vacancy is no longer advertised

We are looking for a Finance Administrator and Car Scheme Assistant to work four days per week at our office in Claggan, Fort William. 

The role will be split between keeping careful and accurate financial records for Care Lochaber and assisting with all aspects of co-ordinating the Community Car Scheme, particularly the booking of journeys and matching volunteers.

Strong financial experience is required.  The ideal candidate will preferably have knowledge of SAGE, the production of quarterly profit and loss accounts, and working in the charity finance sector.

Good IT, excellent customer service skills and knowledge of Fort William and the surrounding area are essential, as well as the ability to work flexibly as part of a small team.



Financial Administration Responsibilities:

·         Record, reconcile and bank all donations to the Charity.

·         Maintain all charity monitoring spreadsheets and record and track all project spend.

·         Check, process and record and pay invoices and expense claims received.

·         Produce quarterly profit and loss accounts and ensure accounts balance.

·         Input all financial data onto SAGE.

·         Provide data to Staff Wages agency and process payments as agreed.

·         Provide financial reports and information to Charity Manager, Treasurer, Chairman and auditor as required.

·         Financial reporting to funding bodies.

Car Scheme Responsibilities:

·         Answer telephone calls

·         Organise journey bookings and match clients to volunteers.

·         Maintain up-to-date data of all bookings and journeys including mileage costs for management and funding purposes.

·         Maintain up-to-date volunteer files in line with agreed policies and procedures.

·         Maintain the volunteer and client databases.    

Other Organisational Duties:-

·         Be a signatory for the Protecting Vulnerable Groups Scheme.

·         Answer telephone calls and deal with general enquiries

·         Attend meetings, support events, promote awareness of the organisation and its activities

·         Abide by the policies, procedures and codes of conduct in place.

·         Be aware of and abide by the rules of OSCR.

·         Any other tasks relevant to the job role that may be required from time to time.



For further information and a job description, please contact

Lara Van de Peer at or call 01397 701222. 

Applications should be submitted by 5.00pm on Friday 28 July 2017.

Candidates should have a background in finance, preferably charity finance and be experienced in using SAGE.  A friendly, adaptable personality is required and good customer service skills are essential.


Applications should be submitted by 5.00pm on Friday 28 July 2017.

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