Modern Apprentice (Business Adminstration) (FIF08027)

Fife Council

This vacancy is no longer advertised
Job Description

Contract Type: Two year Fixed Term Contract, £7,020 in year 1 (which is 50% of grade FC3) rising to £11,233 in year 2 (which is 80% of grade FC3)

Interview Date: During September 2017

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the attached Job Pack. These explain the job role and the type of person we are looking for. The main terms and conditions of employment are also available via the above link. 

Fife Council is committed to creating employment and training opportunities for the young people of Fife. This modern apprenticeship role funded through the Workforce Youth Investment programme is just part of this commitment. We will advertise further modern apprenticeship and traineeship roles here as they become available.

A Modern Apprenticeship is a work-based training programme that leads to an industry approved qualification in this case SVQ2 Business & Administration. The training can be both on and off-the-job, which means Modern Apprentices (MAs) learn the right mix of skills, abilities and knowledge.

The MA will provide an efficient, effective and confidential records management service involving the maintenance, retention and disposal of personnel records in compliance with good practice and relevant legislation (including Freedom of Information and Data Protection). 


These vacancies are restricted to applicants who currently live in Fife. You must also be aged between 16 and 24 as at 31 August 2017.

You should have a minimum 3 Standard Grades at general level 3/4, to include English and Maths OR 3 Intermediate 1, to include English and Maths OR equivalent Core Skills at SCQF level 4 OR 3 National 4, to include English and Maths. 

Previous experience can be considered as equivalent see SCQF Framework

This post is subject to a disclosure check which will be undertaken by Disclosure Scotland. 


Under supervision providing a comprehensive records management support service using electronic systems and processes including:

Maintain accurate filing and recording systems for personnel files. Scan paper records, index and save accurately using SharePoint; working towards all personnel files being held electronically. Retrieve and report information from files as necessary. Maintain individual personnel files adhering to the document retention schedule. Maintain and record leavers files for archive ensuring correct destruction dates are noted. Ensure confidentiality is maintained complying with Council policies and relevant legislation. The Individual

The applicant should have experience of filing and records management, including retention, indexing, removal, archiving and destruction. The records are sensitive so confidentiality awareness is essential as well as excellent organisational skills. Good communication skills and the ability to interpret and understand instructions is also essential. The applicant should be able to work as part of a team or on their own as required. The ability to prioritise workload and meet deadlines is desirable.

In Fife Council How We Work Matters and you will be responsible for being a role model by displaying and promoting behaviours that are expected of all Council employees:

Take ownership Focus on customers Work together Embrace technology & information Deliver results

For further information please contact: Mary Petrie, 03451 55 55 55 ext 440302 or at

Applications must be made online at

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