Recruitment Administrator – Glasgow City Centre

Optical Express

This vacancy is no longer advertised


Job Title: Recruitment Administrator

Location: Glasgow City Centre

Contract: 40 Hours

Salary: Competitive plus Benefits

The Role

Due to the continued growth of the recruitment team an excellent opportunity has arisen for an experienced Recruitment Administrator to join our Team here at Optical Express. Supporting the wider Recruitment team the Recruitment Administrator will be responsible for candidate and database management, as well as ensuring compliance standards are consistently met. Building effective relationships is essential for this role, as well as excellent attention to detail. The Recruitment Administrator will utilise their excellent customer service skills to ensure that every applicant has the best possible candidate experience.

Key Responsibilities and Accountabilities

Key Responsibilities

This is a key role within the wider recruitment team and essential to the success of the team. Day to day the Recruitment Administrator will be responsible for the following:

  • Drafting and sending all contracts of employment
  • Updating the Applicant Tracking System
  • Producing monthly reports on all employment offers made
  • Responsible for the full on boarding process for all employees
  • Ensuring consistent correspondence with all progressing candidates
  • Declining all unsuccessful applicants within the agreed SLA’s
  • Coordinating compliance for all new employees, including right to work and background checks
  • Responsible for requesting references for new employees
  • Submitting PVG and DBS applications and investigating any issues
  • Maintaining the recruitment filing system
  • Answering telephone queries
  • Advertising vacancies internally and on external job boards
  • Reviewing new applications on a daily basis

Essential skills

Essential Skills

  • Strong administration skills
  • Meticulous attention to detail
  • Excellent communication skills
  • Adaptable with a flexible approach to work
  • The ability to build relationships with senior stakeholders across the business
  • Demonstrates confidentiality, integrity and discretion
  • Confident and professional with strong organisational skills
  • Strong customer service focus and great commercial awareness
  • Articulate and presentable
  • Ability to gain the confidence of candidates and put them at ease
  • Ability to cope under pressure
  • Proficient with Microsoft Office and Outlook

Desirable Skills

  • Previous administration experience within a recruitment setting
  • Degree-educated or degree-calibre
  • A solid understanding of the recruitment sector

If you are interested in being considered for the role of Recruitment Administrator please apply now.

Optical Express surgeons have performed over 2 million refractive surgery procedures worldwide. In a recent survey of 252,179 Optical Express patients, over 99% told us they would recommend us to their family and friends. Globally, our ophthalmic surgeons have a combined surgical experience of over 1,000 years practising ophthalmology and over 700 years performing refractive surgery. Every year in the UK, more than double the number of patients trust Optical Express to perform their laser eye surgery than any other provider. In a study of 184,544 Optical Express patients with the most common prescriptions we treat, 99.2% achieved 20/20 vision or better following treatment.

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