Clerical Assistant (FIF11961)

Fife Council
Posted

  • Location: Leslie
  • £14,379 to £17,176 per annum, Scottish Joint Council FC 3
  • Hours: Part Time
  • Contact: Please see description
  • Reference: FIF11961

Job Description

Working pattern: Monday - 4 hours, Tuesday to Friday - 5 hours per day

Interview date: week commencing 29 October 2018

 

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the attached Job Pack. These explain the job role and the type of person we are looking for. The main terms and conditions of employment are also available via the above link

To provide front line clerical support at a School, acting as first point of contact for staff and visitors. Assist the Administrative Assistant with all aspects of the day to day running of the office. You will have an individual responsibility for keeping up to date with changes in procedures and technology.

Fife Council pays the Scottish Local Government Living Wage Rate to employees earning less than £8.51 per hour. If the hourly rate of pay for the post is less than the Scottish Local Government Living Wage Rate a supplement will be paid.

Requirements

4 Standard Grades (Grade level 3) or equivalent including English and Mathematics.

Previous experience within an administrative environment.

Microsoft Office experience.

Before confirming appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) Scheme Membership through Disclosure Scotland

 

 

Responsibilities

Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants. It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.

Activities Include:

Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as: photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc Provide an efficient clerical/banking service in respect of trips, uniforms, etc. Record and maintain accurate records of outgoing mail on daily basis Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required Assist in the operational aspects of the recruitment and selection process in relation to the Council’s guidelines, as directed by the Admin Co-ordinator. Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system. Efficient completion of appropriate ITrent payroll forms in relation to the school’s establishment, and return to the Headquarters Employee Resources team. The Individual

Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants. It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.

Activities Include:

Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as: photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc. Provide an efficient clerical/banking service in respect of trips, uniforms, etc. Record and maintain accurate records of outgoing mail on daily basis Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required Assist in the operational aspects of the recruitment and selection process in relation to the Council’s guidelines, as directed by the Admin Co-ordinator. Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system. Efficient completion of appropriate ITrent payroll forms in relation to the school’s establishment, and return to the Headquarters Employee Resources team.

For further information please contact: Kenny Grieve, telephone: 01592 583433, email: leslieps.enquiries@fife.gov.uk

 

Applications must be made online at myjobscotland.gov.uk

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