3660 - Personal Assistant

Hymans Robertson
Posted

  • Contact: Human Resources
  • Reference: 481

Hymans Robertson LLP is one of the UK's leading actuarial, pensions, investment and benefit consultancies, employing over 800 staff in four UK offices in London, Glasgow, Edinburgh and Birmingham. The firm operates as an independent partnership and prides itself on an innovative, client focussed approach. We provide independent pensions, investment and life consultancy services, as well as data and technology solutions. Our clients include some of the UK's premier names and the largest pension schemes, while our continued growth and success has been recognised by numerous industry awards.

We believe everyone has a right to a better future. We make sure it's not left down to chance.

Role Description
To act as the key point of contact and provide dedicated comprehensive administrative and secretarial support to key senior individuals. To act as nominated representative of the senior employee(s), where appropriate. The successful candidate will be highly motivated and possess key attributes around planning, organising and attention to detail.

Key responsibilities will include

  • Prepare draft agendas and supporting documentation for meetings to ensure that they are well organised and run smoothly.

  • Respond to internal and external meeting requests and arranging the necessary resources/catering.

  • Action administrative matters on behalf of the Partners as directed.

  • Attendance at meetings including minute taking and maintenance of action lists.

  • Pro-actively arrange all travel and accommodation requirements.

  • Process, monitor and retain records of expenses.

  • Manage the monthly time recording and billing process

  • Distribute, draw attention and deal with relevant client correspondence on behalf of the key individuals

  • Screen and deal with client calls as appropriate, ensuring that any appropriate actions from the client call are dealt with / escalated, as appropriate.

  • Ad hoc associated Personal Assistant duties.

  • Provision of cover on reception on an exceptional basis.

  • Adhere to the firm's Information Security standards, policies and procedures

Skills and Qualifications Required

Qualifications:

  • Educated to GCSE / Scottish Standards or equivalent level in English, or with equivalent experience.

  • In possession of a recognised professional qualification or relevant experience.

Skills:

  • Relevant experience in the provision of support to senior level management, including working closely with and on behalf of senior management, extensive diary management and travel arrangements.

  • Proficient in relevant Microsoft or related.

  • Able to produce reports, presentations and various communications in line with the Firm's standards.

  • Excellent planning and organisational skills.

  • Strong interpersonal and communication skills, demonstrated in the ability to consult successfully at every level within the Firm, and interact professionally with clients.

  • Ability to mentor and support less experienced colleagues.

Personal Characteristics

  • Pro-active.

  • High level of accuracy and attention to detail.

  • Exceptionally adept at learning new systems, processes and procedures.

  • Team player with motivational, hands-on approach.

  • Flexible approach to solving problems.

  • Leadership qualities demonstrated in terms of being a role model and in creative thinking.

  • Able to work autonomously.

  • High degree of confidentiality and discretion with strong sense of integrity

Reward & Support

Hymans Robertson prides itself in offering a refreshing, stimulating work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely makes a difference. Candidates can expect a highly competitive salary and comprehensive benefits package, including full study support where applicable. The firm is committed to the personal and career development of all employees and this position offers excellent growth potential within a dynamic and growing organisation.

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